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CEER

Exhibitor Information

CLICK HERE to view a PDF of the Exhibitor Services kit
where you will find all instructions and order forms.

 

 

Exhibitor Rental Packages

 

Rental of a 10' x10' booth includes ($2000):

  • 8’ high background with a 3’ high side-rail divider and drapery
  • 1 - 6' x 24” x 30”h draped table, topped and skirted on three sides
  • 2 – side chairs
  • 1 – waste basket with liner
  • 1 - 11" x 17" single-line, black on white identification sign depicting company name and booth number
  • Complimentary listing in the CEER 2014 program and abstract book if space is contracted and paid for by June 20, 2014.
  • Complimentary listing with links on the CEER 2014 website
  • Booth carpeting is included. (Internet & electrical hookups are extra and should be coordinated with GES, our show decorator and exhibit services provider).

Table-Top Rental Package includes ($500):

Table-top Displays are available for non-profit educational displays only. The price per Table-Top Display is $500 USD. The Table-Top Package includes one 6' table draped with a table cloth and skirted.

 

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Exhibitor Registration

 

All booth representatives must register separately and pay the conference registration fee. As conference attendees, exhibitors are invited to participate in all conference meetings and networking functions. It is not mandatory to have a representative at your display at all times.

 

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How Do I Reserve Display Space?

 

All exhibitors must first register for the conference via the online conference registration form. Upon completion, then please reserve your booth space using this form. Applications will be accepted on a first-come, first-served basis up until July 1st or until all display space is sold. Please indicate your requested booth location when you make your online space reservation. NOTE: Table-top display locations will be assigned by the organizers.

 

CLICK HERE to RESERVE YOUR EXHIBIT BOOTH

 

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Confirming Exhibit Space Reservation

 

Full payment must be received to confirm booth or table top display space. Acceptable forms of payment are credit card, check or wire transfer. Wire transfer information is available upon request. Make checks payable to UFLEF (University of Florida Leadership & Education Foundation, Inc.). A reservation for display space is not considered confirmed until payment is received.

 

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Exhibit Cancellation & Refund Policy

 

Cancellation of display space (booths or tabletops) must be made in writing to the Office of Conferences at the University of Florida, and will result in the following refund policy: A 50% refund will be made for cancellations made by July 1, 2014. After July 1st, no refunds will be issued for cancellations unless we are able to resell the space, in which case a 50% refund will be processed.  

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Exhibitor Move In

 

Monday, July 28, 2014: 3:00pm – 7:00pm

The Exhibit Hall is available for move-in beginning at 3pm on Monday, July 28. Children under the age of 18 are NOT allowed in the Exhibit Hall during move-in and move-out.

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Exhibitor Move Out

 

Thursday, July 31, 2014: 3:30pm – 5:30pm

All exhibits must be dismantled and removed prior to 5:30pm on Thursday, July 31, 2014.


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Show Schedule

 

The Exhibit Hall is open to conference attendees from 7:30am on Tuesday through 3:30pm on Thursday, generating exposure for your company. Please refer to the detailed program agenda posted on the conference web site for a full schedule of meeting and networking activities. The Exhibit Hall will be the primary gathering place for attendees where morning, mid-day and afternoon refreshments are served. On Thursday, there will be a lunch buffet served reception style in the exhibit hall. Poster presenters have been asked to stand at their posters during this time. The agenda also features a Poster Session Luncheon Buffet hosted in the exhibit room which is heavily attended and will provide interaction during this special lunch event.

 

Move-In:

Monday, July 28, 2014
3PM – 7PM

Show Days:

July 29 – July 31
(Tuesday - Thursday)

Move-Out:

Thursday, July 31, 2014
3:30PM – 5:30PM

NOTE: It is not mandatory to have a display representative present at all times. As a conference attendee, exhibitors are invited to participate in all conference meetings and networking functions. There will be daily mid-morning and afternoon refreshment breaks served to attendees in the Exhibit Hall. Refer to the detailed program agenda for a full schedule of conference activities.

 

CLICK HERE to view the agenda-at-a-glance to see the schedule of activities that take place in the Exhibit Hall. 

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Official Exhibit Services Contractor Status

 

GES is the official exhibit services company. GES will assist you with all your shipping, freight, equipment and decorations requirements. An Exhibitor Services Kit is available below containing order forms to make final booth arrangements, including orders for shipping of display units, electricity requirements, internet access, and orders for booth dιcor such as carpeting, plants, furniture or any other items you would like to rent for your booth. GES will also receive and hold display shipments, and assure they are placed in your booth and ready for your arrival at the conference. Upon conclusion of the conference, they will handle return shipping your display materials to the designated location.

 

All questions regarding shipping/freight, table & drape, booth furnishings, carpeting, labor, material handling, rental exhibits, signs, hanging signs, booth cleaning and forklift service, etc., should be directed to:

 

Brett Leonard, GES (Global Experience Specialists)
Mobile: 504.416.1560
Fax: 702.263.5439
Email: bleonard@ges.com

 

NOTE:  No telephone orders accepted; please email or FAX your order and credit card information to the above FAX number.

 

CLICK HERE to view a PDF of the Exhibitor Services kit
where you will find all instructions and order forms.

 

IMPORTANT NOTE: You may NOT place an order until your exhibit reservation is confirmed through the conference organizers, and the full exhibit booth rental fee has been paid.


LIMITS OF LIABILITY

 

Please refer to the GES website for all rules and regulations regarding limits of liability - www.ges.com/us

 

Freight Management/Drayage Requirements

 

Refer to the GES Exhibitor Services Kit for information.

 

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Exhibitor Regulations

  1. Exhibit materials placed along the side rails in the front 6 feet of the booth may not exceed 4 feet in height.
  2. All demonstrations, advertising, sales, or promotional activities of an exhibitor must be confined to the limits of the assigned exhibit space.
  3. Display material not conforming to the above must be requested in writing with a detailed sketch and receive written approval.
  4. Exhibitors are requested to take every reasonable precaution to minimize the noise of operating exhibits so as not to disturb adjoining exhibitors or attendees in adjacent meeting activities.
  5. Due to licensing requirements, no music will be allowed in the hall.
  6. Any banners hung within the booth must not extend beyond the 10'Χ10' booth dimensions.
  7. Subletting or licensing of space by the exhibitor is prohibited.
  8. Only registered exhibitors may transact sales, and all sales on the exhibit floor must be transacted within the exhibit booth. Exhibitors are responsible for complying with all local, state, and federal tax laws.
  9. The contracted Exhibit Services Firm will receive and store all exhibit materials up to 30 days prior to the show, deliver the materials directly to the exhibit area, remove and store empty crates, return the empty crates to the booth upon closing of the show, remove repacked material and ship directly to the return destination. The Exhibitor Service Kit contains detailed information and order forms for the products and services.

No Security Provided

 

The Exhibit Hall will be secured during all hours that the exposition is closed. Exhibitors are cautioned that small portable items of value and personal items should be properly secured or removed from Exhibit Hall. Each exhibitor is responsible for providing insurance for their own exhibit material. The University of Florida, GES and the Hilton Riverside shall not be responsible for loss of any kind.

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Accessibility

 

Each exhibitor shall be responsible for making its exhibit space accessible to persons with disabilities and shall hold the University of Florida, GES and the Hilton Riverside harmless from any consequences if the exhibiting company should fail in this regard.

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Use of CEER Logos

 

Use of the CEER logo in any form is forbidden. Reference CEER in any form of advertisement must be approved in advance by conference and exhibit management.

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Cancellation or Postponement of the Conference

 

In the event of fire, strikes, riots, civil commotion, acts of God, war, terrorism, epidemics, and other unavoidable circumstances rendering it impossible or impractical for any reason for the University of Florida to perform such a contract, the University of Florida shall be released from contract. In such events, all deposits and payments made by the exhibitor for exhibit space shall be returned minus any expenses incurred by the University of Florida on behalf of the exhibitor.

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Questions?

 

Contact: Ms. Beth Miller-Tipton, Conference Coordinator
UF/IFAS Office of Conferences and Institutes (OCI)
PO Box 110750 Building 78, Mowry Road
Gainesville, FL 32611-0750
PHONE: 352-392-5930; FAX: 352-392-9734
EMAIL: bmt@ufl.edu

 

Thank you to our sponsors!

Host Organizations

NCER

 

SER

Conference Deadlines

Regular Registration Deadlilne:
June 15, 2014

Hotel Reservation Deadlilne:
June 13, 2014

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