Q. Where is my receipt/ invoice?
A. In your email. Upon completing your registration, a copy of the confirmation is automatically emailed to the address listed in your attendee profile. This confirmation serves as your receipt of payment OR as an invoice for a balance due. The email will come from the OCI registrar, Kimberly Brand. If you have strict spam filters, your confirmation may have been intercepted. Still can’t find it? Email Kimberly Brand to request a copy.
Q. To whom do I make my check payable and where is it mailed?
A. Make your check payable to University of Florida Leadership & Education Foundation, Inc. (UFLEF, Inc) and mail to:
Attn: WDA Conference Registration
UF, IFAS, OCI
PO Box 110750
2311 Mowry Road, Bldg. 78
Gainesville, FL 32611
Note: Reference the conference name and all attendee name(s) on the check.
Q. What is UFLEF, Inc.’s Federal ID number?
Q. Can I register more than one person at a time?
A. Yes. Once you confirm the details of the first registration profile, you will have the option to add additional registrations. If paying by check for multiple attendees, your organization may send one check with all participant names attached.
Q. I started my registration, but was interrupted. Am I registered?
A. No. your registration is not marked as complete until your form of payment has been submitted. (If sending checks or deferring payment, you are considered registered so long as the “check” or “invoice” option has been selected and submitted.) Registration is complete once you arrive at the confirmation screen and receive a copy of the confirmation in your email.
Q. My organization will not pay for the total conference fee (such as tours, workshops or guest fees). Can I use multiple forms of payment on my registration?
A. Yes. Once you arrive at the payment screen when registering, adjust the “Amount to apply to this payment” to reflect the amount of the first form of payment, complete payment information and click the "Continue" button at the bottom of the page. Your first payment will be processed and the amount will automatically update to reflect the new “Balance Due”. Delete the payment information you previously entered, input the new information and click the "Continue" button at the bottom of the page.
Q. I need a letter of invitation to complete my visa paperwork. How do I request one?
A. Please complete the Invitation Letter Request Form. Your letter will be emailed to you as a PDF. Due to processing time and expense, hard-copy letters will not be provided.
Q. I work for a government agency that has restrictions on when I can pay for my registration. Can I register now and defer payment?
A. Yes. In order to defer payment, select the invoice option when prompted for payment. This will allow you to register your attendance while providing the flexibility to pay by Check at a later date. You may also contact our office at 352-392-5930 with Credit or P-Card information once travel funds are authorized. Note: In order to qualify for reduced registration fees, payment must be submitted before the applicable fee deadline expires.
Q. I am already registered, but now I want to sign up for an option offered earlier (field trip, workshop, a guest). How do I add items to my registration?
A. Email OCI registrar, Kimberly Brand for assistance.
Q. I need to cancel my registration, what are my options?
A. Refer to the Refund Policy located on the Registration web page for the conference you plan to attend. You may also reference your earlier registration confirmation for the refund policy. Note:
- You may also substitute your registration. (see the next FAQ).
- Speakers cancelling should immediately contact the conference coordinator for that event.
Q. How do I replace my registration with a substitute attendee?
A. Email OCI registrar, Kimberly Brand for assistance. Note:
- Substitutions may be subject to a $25 administrative fee.
- Additional fees may apply due to a difference in registration categories.
Q. Where do I find the conference contacts?
A. Contacts are located under the Communication tab of the event’s website.
Can’t find the information you were looking for? Feel free to Contact Us for additional assistance.