Oral presentations are an integral part of the ACES 2014 educational program. Oral presenters selected from abstracts or organized sessions will be asked to prepare their presentation with the following information in mind. Should you have any questions about the following speaker instructions, please contact Jasmine Garcia at firstname.lastname@example.org or 352-294-3584.
Presenters speaking in concurrent sessions are required to submit an abstract either for individual consideration, or invited as part of an approved organized session. Abstract submission is the first step in confirming and preparing for an individual's presentation.
Presenters giving talks in concurrent sessions each receive 20 minutes. These 20 minutes include any time for Q&A as well as your moderator’s brief introduction of your talk. Depending on your topic, you may want to build in a few minutes at the end of your presentation for discussion or questions.
Plenary speakers will receive individual instructions for their presentations as each plenary timeslot varies in structure and timing.
All presenters must register for the conference and pay the applicable fee by October 13, 2014 in order to CONFIRM their participation as a presenter, and to have their abstract published in the Conference Book of Abstracts. If your talk will be given by a colleague, please inform Jasmine Garcia immediately so that your presentation may be confirmed.
Note: It is assumed and advised that each talk have only one presenter. The presenting author is required to register for the conference in order to secure a space in the program. If you plan to have dual presenters (two speakers presenting at the same time), please contact Jasmine Garcia as soon as possible.
In the event a situation arises that would prevent you from honoring your commitment, we trust that speakers will alert us immediately. If possible, we ask that presenters use diligent efforts to help us to locate a qualified substitute thereby preventing the program from being compromised.
Presentation, Equipment, Instructions & Preparation
Knowing the audiovisual set-up will prevent difficulties with your presentation and contribute significantly to the success of the conference. Concurrent Session Speakers are expected to produce a PowerPoint presentation to accompany their presentations, as a visual reference for the audience. *Note: This does not apply to PowerPoint-Free Sessions. Following is the equipment that will be available, instructions to ensure the actual presentation goes smoothly, and some tips.
Equipment Available – A volunteer will be assigned to each room to assist with equipment operation during the session
Bring Presentations to the Conference AV Download 24-Hours Prior to your Talk
Each session will be facilitated by a moderator who is responsible for keeping speakers on time. Plan to arrive at the session 5 minutes prior to the published start time and introduce yourself to the moderator. They will review the speaker timing method with you. Be sure they know how to pronounce your name. It is best to sit in the front row for convenient access to the stage. For detailed information please make plans to attend the moderator meeting on Monday, December 8th at 5:00pm.
Due to different resolutions of laptops and projectors, color shifting can and will occur. Please be aware when creating the presentation that the colors may change somewhat when projected. Also, please note that this conference will be using the 2010 version of Microsoft PowerPoint. Please review the following information on how presentations saved in an earlier version of PowerPoint may be affected.
Features that are lost when you open a presentation created in an earlier version of PowerPoint in PowerPoint 2010http://office.microsoft.com/en-us/help/features-are-lost-when-you-open-a-presentation-created-in-an-earlier-version-of-powerpoint-HA010338389.aspx?CTT=1
Tips for Developing Your PowerPoint Presentation
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