Call for Post-Conference Tour Proposals

The proposal submission deadline has passed. If you are interested in organizing a tour or have an idea about a tour in the Jacksonville area, please contact Conference Coordinator Kristin Zupancic at kzupancic@ufl.edu.

The ACES 2016 Organizing Committee invites our local attendees and those with strong connections to ecosystem services in North Florida, to submit a proposal for a post-conference field tour.

Post-conference tours provide interactive learning experiences for attendees wishing to learn more about local ecosystem service research and natural areas. All post-conference tours are optional events for attendees and will take place on Friday, December 9, 2016. Tours will plan to depart by approximately 1:00pm from the Hyatt Regency Jacksonville Riverfront and should be between 4-6 hours in length.

Successful tours will be:

  • Relevant to conference themes and topics.
  • Attractive, in order to guarantee successful attendance.
  • 4-6 hours in length.
  • Within a 1 hour driving distance from the Hyatt Regency Jacksonville Riverfront.
  • Self-supporting. Tour fees established by the Organizing Committee should cover all tour expenses.

Tour Organizers will be responsible for:

  • Making logistical arrangements with tour facilities.
  • Registering for the conference and paying the applicable registration fee.
  • Providing any support staff or tour leaders to facilitate the tour.
  • Providing tour information for publicity and website development. (VIEW SAMPLE)

The ACES 2016 Organizing Committee will be responsible for:

  • Reviewing and selecting viable tour options.
  • Establishing a registration fee to sustain tour expenses.
  • Booking tour transportation.
  • Paying tour vendors. (All expenses must be approved during the planning process. No added expenses will be covered without prior approval by Conference Coordinator, Kristin Zupancic.)
  • Promoting tours via the website and publicity efforts.
  • Monitoring registration and maintaining tour manifests.
  • Assisting with loading of buses on the afternoon of December 9, 2016.

Prepare to submit your proposal:

During the submission process, Tour Organizers will be asked to provide a solid overview of their tour plans. Following is information that should be gathered before beginning the tour proposal process.

  1. Proposed tour name (use location, park name, or the feature being viewed as the name)
  2. Facility contact name
  3. Facility contact person’s information (email address and phone number)
  4. Location address
  5. Distance from the Hyatt Regency Jacksonville Riverfront in miles
  6. Drive time from the Hyatt Regency Jacksonville Riverfront in minutes
  7. Proposed tour activities and itinerary (approximately 200 words)
  8. Duration of tour in hours
  9. Maximum number of tour attendees (not to exceed 50)
  10. Admission fees per person (only entrance fees; transportation and other fees will be calculated separately)
  11. Transportation needs (full size bus with restroom, minibus, van, etc.)
  12. Parking information for tour site, including any applicable parking fees
  13. Restroom availability at tour site
  14. Tour dress code
  15. Tour participant equipment needs
  16. Tour special considerations and/or special instructions (Ex. background checks, ID requirements, etc.)
  17. ADA adaptability options of tour

Important Dates

March 25, 2016 Tour Proposal Submission Deadline
Mid-May 2016 Tour Proposal Decision Notifications Delivered
July 8, 2016 Deadline for Tour Organizer to provide requested photos and tour information
(SEE SAMPLE of final publicity)

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Important Deadlines

July 15, 2016
Abstract Submission Deadline

July 15, 2016
Fellowship Application Deadline

November 1, 2016
Hotel Reservation Deadline

November 7, 2016
Sponsorship in Print Deadline




The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. While extending into every community of the state, UF/IFAS has developed a national and international reputation for its accomplishments in teaching, research and Extension.

UF/IFAS OCI

OCI stands for the Office of Conferences & Institutes. It is a full service conference planning agency at the University of Florida. OCI was created to support the Institute of Food and Agricultural Sciences (IFAS) mission to develop knowledge in agriculture, human and natural resources, and to make that knowledge available to people to sustain and enhance the quality of life.

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  • Phone:
    (352) 294-3582
  • Email:
    kzupancic@ufl.edu
  • Address:
    2311 Mowry Road, Bldg. 78
    PO Box 110750
    Gainesville, FL 32611
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