Call for Volunteers

The EMECS 9 conference organizers are recruiting college student volunteers for various supporting roles during the upcoming conference scheduled August 28-31, 2011 in Baltimore, Maryland, USA at the Baltimore Marriott Waterfront Hotel.

Volunteer Responsibilities

Volunteers typically serve in the following capacities:

AV OPERATORS work during technical sessions and are seated at a Tech Table in the back of the meeting room. They are responsible for pulling up speaker PowerPoint files according to the program schedule and monitoring sound levels during presentations. All equipment is clearly labeled and most files are already downloaded on the laptop by conference staff. Operators also help session moderators with any technical difficulties, and may possibly assist with showing speakers how to work the remote control to the laptop/computer projector, familiarizing speakers with the laser pointer and making sure the speaker timer and timer cards are in place.

MODERATOR ASSISTANTS primarily assist in Plenary Sessions by keeping time during speakers’ talks. They may also help session moderators with putting the lapel mic on speakers, showing speakers how to work the remote control to the laptop/computer projector, familiarizing speakers with the laser pointer and making sure the speaker timer and timer cards are in place.

IMPORTANT NOTE: ALL student volunteers should plan to arrive at the host hotel by 6pm on Saturday, August 27, local time, to get oriented with the environment, help the organizing committee, and assist with pre-conference preparations, possibly including assembly of conference registration packets.

Volunteer Training Session

Before the conference begins; we conduct a training session for volunteers so you may familiarize yourself with the equipment get comfortable with the room set up and ask any final questions about your role as a volunteer. This meeting will take place Saturday evening and attendance is required.

How Are Volunteers Assigned?

Once the detailed program agenda is completed and all volunteers selected, we will assign volunteers to sessions based on their major and academic interests stated in the application. Should there be a session you would prefer to work you will have the opportunity to trade at the Saturday evening volunteer meeting.

Why Volunteer?

In return for service, students volunteers receive a free registration and free shared guest room accommodations (two people per room) for up to five nights. Airfare, meals and incidental expenses are not included.

How Do I Apply to be a Volunteer?

If you are interested in volunteering, complete the online application form no later than Friday, May 13, 2011.
Deadline to apply to Volunteer has passed!

Important Dates to Remember

Application deadline: Friday, May 13, 2011

Acceptance notification: Friday, May 20, 2011

Who Do I Contact with Questions?

Call or email:
Jhanna Gilbert, CMP, Conference Coordinator
  University of Florida/IFAS
  Office of Conferences and Institutes
  Gainesville, FL
  Email: jhanna@ufl.edu