for the Concurrent Panel Discussions
Oral presentations are an integral part of the CIMR
program. Oral presenters selected from volunteered abstracts
will be asked to prepare their presentation with the
following information in mind. Should you have any questions
about these instructions, please contact Mandy Stage at
Presentation, Equipment, Instructions &
Knowing the audiovisual set-up will prevent difficulties
with your presentation and contribute significantly to the
success of the symposium. Speakers are encourage to produce
a PowerPoint visual aid to accompany their presentation. Equipment that
will be available, instructions to ensure the actual
presentation goes smoothly, and some tips follow.
Each speaker will receive 15 minutes total time for their
presentation. Allow the first couple of minutes of the
presentation time for speaker change and a brief
introduction by the moderator. The end of the session will
be dedicated to group Q&A and panel discussion, which will
be led by the session moderator. Presenters are requested to
stay with the panel for the duration of the session.
Each session will be facilitated by a moderator who is
responsible for keeping speakers on time. Plan to arrive at
the session at least 10 minutes before the published start
time and introduce yourself to the moderator. They will
review the timing method and seating arrangement with you.
Be sure they know how to pronounce your name.
Equipment Available A volunteer will be assigned to each room to assist with equipment operation during the session
PC laptop with Microsoft
One podium microphone
One lapel microphone
A Wireless Remote Control
to advance and reverse your slides will be available for
all presentations. The moderator will assist speakers
with the microphone and an AV Operator will run the
Tabletop microphones for
graphs or figures into the document as independent
objects; do not dynamically link from other programs.
file size to
Photos for slides can be compressed and saved in a lower
Disable any automatic advance timer on your file.
saving your file, use the name of the person who is
presenting, e.g. JohnDoe.ppt.
will accept files on jump drives or CDs. Label your jump
drive with your contact information.
your CD as follows:
first & last name, day & time of talk
Bring Presentations on Disk to the Conference
Registration 24-Hours Prior to your Talk
Bring your PowerPoint presentation
your talk to the symposium registration area located in
the Foyer area of the Caribbean Ballroom at the Caribe
Royal Conference Center. Staff will ensure your
presentation loads and projects correctly, and
familiarize you with the equipment.
presentation will be set-up
advance to facilitate a smooth transition from one speaker to
the laptop computer provided by the conference can be
used for presentations.
All presenters must register for the conference and pay the
registration fee by March 28, 2011 in order to
CONFIRM their participation as a presenter. If your talk
will be given by a colleague, please inform Mandy Stage
immediately so that your presentation may be confirmed.
In the event a situation arises that would prevent you from
honoring your commitment, we trust that speakers will alert
us immediately. If possible, we ask that presenters use
diligent efforts to help us to locate a qualified substitute
thereby preventing the program from being compromised.
Due to different resolutions of laptops and projectors,
color shifting can and will occur. Please be aware when
creating the presentation that the colors may change
somewhat when projected. Also, please note that this
conference will be using the 2007 version of Microsoft
PowerPoint. Please review the following information on how
presentations saved in an earlier version of PowerPoint may
Features that are lost when you open a
presentation created in an earlier version of PowerPoint in
Tips for Developing Your PowerPoint
ensure your presentation is easily visible from any seat
in the room, please use the following minimum font
Title: Bold Typeface minimum 40 pt
Bold Typeface minimum 32 or 36 pt size
Text and Figures:
Bold Typeface minimum 24 or 28 pt size
Note: San-Serif fonts e.g. Arial or Verdana are
easier to read
in a large room
6x6 readability rule:
more than six words per line and six lines per page
(i.e., Arial font size 40).
upper and lower case letters rather than block: ALL CAPS
CAN BE DIFFICULT TO READ.
that are used for emphasis should be bolder than
background lines or borders.
contrasting text and background colors (white or yellow
text on blue or black background).
using the color
as it tends to bleed into the background and is
generally difficult to read.
Paragraphs should be clearly separated using a blank
line. Lists should be organized using figures, dashes or
bullet points. Please keep in mind that graphics and
charts must be read from a considerable distance.
ensure a safety zone for over-projection, leave a ¼-inch
border, with no text or graphics, around your slide.
Otherwise, logos close to the border of your slide may
be cut off.
quick readability check: Stand back ten feet from your
14 monitor. If you cannot read the text clearly, your
point size is too small for projection.